PDF A Meeting Planners Guide to Catered Events

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Catering typically handles all food and beverage requirements while convention service handles all nonfood arrangements, such as room setups and audiovisual. Typical convention centers also have a wide selection of available space to suit the needs of very large groups. Most convention centers are public facilities.

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Catering is usually handled by contract food service companies that act as independent business entities. Smaller meetings that do not have trade shows or other types of exhibits may find this more appealing. They offer a complete meeting package CMP , which includes meals.

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Breakfast, lunch, and dinner are generally available in a cafeteria-type setup. Keeps from having to break in the middle of a productive session just because it is noon.

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If more than one group is in the facility, they will each be assigned areas of the dining room. Refreshments are usually available at any time outside of the meeting rooms, allowing breaks at appropriate times. Conference centers can also provide banquets and receptions on request. For example, Board of directors that require a small, private dinner. Breaks the monotony of eating several meals in large banquet facilities. Restaurants may be the only choice if you have to let attendees order off a regular menu.

Most caterers will not consider an a la carte menu for a large group, as it would be nearly impossible to accommodate every taste and diet restriction. Well-run, full-service restaurant may be able to handle this challenge. DMCs are familiar with the location and have relationships established with the unique venues in the area. In Las Vegas, the Liberace Mansion is available for parties. Catering options may be limited. For instance, if you want to use the Orfila Winery in San Diego for an event, the owner will rent the facilities to you.

Then you have to select a caterer from a list of caterers approved by the owner. Food and Beverage Services. The director of food and beverage reports to the general manager and is responsible for the efficient and effective operation. Similar presentations.

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Download presentation. What is the profile of the guests being invited to the event? For example, most business people attend many events throughout the year, and the phrase "rubber chicken circuit" is common among political, business, and fundraising circles. To prevent your event from meeting this unflattering description, consider the following:. By taking the opportunity to understand the general profile of your guest list, the event planner is better prepared to begin considering what menu options to offer.

The following may help you better plan to meet their needs:. The idea here is to consider what your guests will enjoy the most based on the type of event you are planning.

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Some general guidelines to consider:. Today, there are more dietary preferences and concerns to consider than ever before. Before any event, it is critical for an event planner to find out if any of the guests have a special dietary need so that the catering manager can address those needs prior to the event.

Special dietary considerations may include:.

A Meeting Planner’s Guide to Catered Events

When selecting the menu , the time of year should play a large factor in determining food and beverage. Take into consideration which items are in season for spring or winter menus. Another important factor is to consider the region or location of the event and popular food items from the area. Incorporate fresh seafood or regionally grown produce to reflect the locale and ensure some of the freshest ingredients. It allows an event planner and the executive chef to work together to bring region-specific and international foods into your event, which can please guests and help your event stand out.

Common ethnic catering includes the following:. Sometimes the clock will be the greatest guide to determining the menu and meal service for an event. Choose the meal type and menu options that best suit the time you have for the meal. Consider these common event meal examples:.